Cover Letter Guidelines

Your Street Address
City, State, Zip

Month, Day, Year              

Mr./Ms./Dr. Name
Title
Name of Company/Organization
Company’s Street Address
City, State, Zip

Dear Mr./Ms./Dr.: 

Paragraph 1:  The opening paragraph introduces you to the employer.  Relate the position title, how you learned about the opportunity, and why you are the best candidate for the job, based on the qualifications mentioned in the job listing.   Keep this section brief: 2-3 sentences at most. 

Paragraph 2:  The middle paragraph establishes why you are the strongest candidate for this position through a concise discussion of your skills and experiences. Include examples of when you have used one or two of your strongest qualifications, explaining how those experiences relate to the needs of the employer. Be specific about why you believe these qualities relate to the position and how you fit what they are looking for.  Mention why you are interested in this specific employer and this particular job.  DO NOT RESTATE YOUR RESUME.  Your cover letter is an example of your written communication skills.  In addition, it is where you demonstrate your fit with the employer and position.  The best cover letters are individually tailored toward each position you are applying for. Click here to view an example of a tailored cover letter ( 1,950 KB) .

Paragraph 3:  The conclusion reinforces your earlier assertions that you are a strong candidate and that you are truly interested in the job and the company.  This is where you indicate how you intend to follow up.  Refer to your enclosed resume.  Point out your contact information.  Thank them for their consideration.

Sincerely, 

(your handwritten signature)        

Your Name Typed