Pro Card Training

 

Pro Card Handbook

Purchasing_Training_-_Web_-_04.04.2011

Procurement Card Program Handbook (2,403 KB)

Accounting Services is implementing a new way of taking the Procurement Card training that we hope will offer more flexibility. Please read through the Handbook below and then answer a few short questions. Your answers indicate your understanding of your responsibilities, and help us understand where additional training is necessary. Once you complete the questions they will be forwarded to the Procurement Card Administrator who will contact you with directions on how to proceed. Thank you for using our new online training.



Pro Card Test

Check All that Apply:
 
 
If cardholder, please list re-allocators name
If cardholder, please list approving officials name.
If Re-allocator or Approving official please list cardholders name


1. When are signed statements and supporting documentation due to accounting services?





e) None of the above.

 

2. Who must take the Procurement card training?





 

3. Which items do you need an itemized receipt for?





 

4. True or False: The cardholder may allow one of their co-workers to borrow their card as long as the purchase is for official state business and is otherwise appropriate.


 

5. True or False: a Cardholder can be their own Re-allocator?


 

6. True or False: a Cardholder can be their own Approving Official?


 

7. How much can you spend with any one vendor in any one fiscal year on the P-card before having to get approval from Accounting Services?





 

8. True or False: you are required to create an SPO before making purchases on the P-card?


 

9. Who is responsible for reviewing the P-card purchases to ensure they are appropriate, necessary, and in line with the departmental mission?





 

10. Who in your department must sign off on the P-card application to APPROVE that the card should be issued?




11. What must you do in the event the card is lost or stolen?



12. True or False: The Re-allocator must wait until the cycle closes before they can begin reallocating transactions.


 

13. True or False: A preapproved official function form is required for food or beverage purchases on the P-card.


 

14. The cycle date runs from the:




 

15. Your statement can be printed no sooner than:




 

16. Who must approve phones, PDA's, telecommunication devices, and related accessories BEFORE purchase?


17. Who must sign the Statement of Account if there is a split purchase processed by the vendor to avoid cardholder controls?