Constitution & Bylaws
Role and Mission of the Classified Staff Council
Our mission is to foster unity, cooperation and loyalty among all classified employees at Metropolitan State College of Denver by:
- sharing ideas
- recognizing achievements
- exchanging information
- providing professional development opportunities
- promoting shared governance, and
- discussing issues that affect classified personnel.
We represent the concerns of the classified staff, identifying problems and making recommendations to the administration, the faculty, and the members of the staff. Our efforts are solution-focused and inclusive.
Vision of the Classified Staff Council
Our vision is to be recognized by the administration, the faculty, and the staff as an essential and productive part of the College, and to meet our responsibility to be actively involved in decisions and plans that affect classified employees.
Missionand Vision statements approved March 27, 2007
by vote of the Classified Staff Council
Constitution & Bylaws
The name of this organization shall be THE CLASSIFIED STAFF COUNCIL OF METROPOLITAN STATE COLLEGE OF DENVER, and it shall be governed by its elected officers, executive board, and members.
The purpose of this organization shall be:
- To share ideas, exchange information, generate recommendations, and discuss issues that affect Metro State classified personnel.
- To foster unity, cooperation, and loyalty among all classified employees of Metro State.
- To recommend methods and means of improving career opportunities for Metro State classified employees.
- To study and make recommendations to the Metro State administration and faculty regarding procedures, policies, and other concerns of classified employees relating to Metro State operations.
- To work with any and all similar or related councils, groups, bodies, or agencies to fulfill the aforementioned purposes.
Organization and Membership
Any permanent Metro State classified employee, hereafter referred to as "member," shall be a member of the Classified Staff Council (CSC) provided their employment is at least 0.5 full-time equivalent (FTE).
The Classified Staff Council shall be comprised of:
- Elected Officers
- Executive Board
Officers must notify the executive board if they are unable to fulfill the duties of the office. If an officer ceases to fulfill the duties of the office, whether by resignation, termination, negligence, misconduct, prolonged illness, death, leaving classified employment status, or by any other means, the office will become vacant.
The Vice President shall fill a vacancy for President for the remainder of the term. A vacancy for any other office shall be filled by a vote of the general membership.
Committee chairs must notify the executive board if they are unable to fulfill the duties of the position. If a committee chair ceases to fulfill those duties, that position becomes vacant. In the event of such a vacancy, the President shall recruit and nominate a new chair, with appointment subject to confirmation by the Council.
The officers shall be President, Vice President, Secretary, and Treasurer.
All officers shall be elected by the members in May and will assume the duties of their one-year terms on July 1.
There shall be no term limits for officers.
The duties of officers shall be such as are implied by the respective titles and specified by these bylaws:
- The President shall set the agenda for and preside at all meetings of the Council. The President shall appoint all standing or special committee chairs. The President shall serve as the representative of Metro State classified employees to all constituencies of the college or appoint any member as a designee. The President shall be one of the individuals within the Council to have signature authority for Council funds.
- The Vice President shall preside in the absence of the President and assume and discharge all the duties of the President, including as signature authority for funds. The Vice President shall serve as the Metro State representative to the Statewide Liaison Council of Higher Education Employees. Any officer may serve as Statewide Liaison Council alternate, if necessary.
- The Secretary shall record attendance at all meetings, take the minutes of all meetings and distribute them at least one week prior to each meeting, and notify the members of the time and place of meetings. The Secretary shall maintain a list of, and contact information for, committee chairs as well as the archival records for the Council and the Council website.
- The Treasurer shall receive all monies, prepare purchase orders and official function forms, pay all bills, keep an inventory of Council property, keep an itemized account of all receipts and disbursements, respond to and report requests for funds, reconcile Banner financial reports, and prepare and present a year-end financial report. The Treasurer is the third person within the Council to have signature authority for Council funds; two signatures from within the Council shall be required to authorize use of funds. The Treasurer shall chair the Ways and Means Committee.
Each year the officers shall prepare a Classified Staff Council Annual Report and submit this report by July 1 to the newly elected officers, all classified employees and the President of Metro State, and shall provide for the orderly transfer of records, information, permissions, and Council property.
The Executive Board shall consist of the officers and the chairs of all standing and ad hoc committees. The most recent past President shall be invited to serve on the Executive Board for one year.
The President or Vice President, at least one elected officer, and at least one committee chair not currently serving as an officer shall constitute a quorum for the transaction of business. If a quorum is not reached at an Executive Board meeting and a matter is raised that requires a vote, the Executive Board members shall be polled and vote electronically.
The Executive Board shall meet monthly, at the call of the Council President, or as the Board decides otherwise. Meetings of the Executive Board and the proceedings thereof may be closed and deemed confidential if the business discussed so warrants, at the discretion of the presiding officer, or at the request of the committee or individual raising an issue.
The duties of the Executive Board shall be to make decisions, vote on issues, and/or represent the entire Classified Staff Council in the event that decisions must be made in a timeframe that does not allow for the scheduling of a regular Council meeting. The members of the Executive Board may use the all-classified list serve for official Council business.
Every permanent classified staff member of at least 0.5 FTE is considered to be a voting member of the Classified Staff Council. Temporary employees filling classified positions are welcome to attend Council meetings and social functions but may not vote.
The duties and privileges of the members shall be:
- To be responsible for the exchange and dissemination of information pertaining to Classified Staff Council issues.
- To bring concerns of the employees to the monthly meetings, or to the attention of the Executive Board. (Note: the all-classified list is not a discussion list and is not an appropriate venue for the discussion of issues. The privilege of posting on the list is restricted to the Executive Board and select members of the College administration. Requests for a list-wide post should be directed to the Council President.)
- To attend meetings, participate in discussions, and vote on issues affecting them, or to vote electronically if unable to attend the meetings. Attendance at meetings is considered to be part of the working day, and employees are not required to use leave to attend. Supervisors are encouraged to approve attendance at Council meetings as part of the College’s shared governance process.
- To attend professional development and social functions sponsored by the Council. Some of these functions may be scheduled outside of working hours, and these are not considered to be part of the working day unless so approved in advance by the employee’s supervisor.
The standing committees shall be: 1) Staff Advocacy and Mentoring, 2) Constitution and Bylaws 3) Professional Development, 4) Scholarships, 5) Social Events, 6) Ways and Means, 7) Elections, and 8) Classified Perspectives. The Council President may appoint other ad hoc committees; e.g., legislative issues, special programs, special projects, search committees, etc., as necessary. The Council President shall appoint the chairs of all committees from the membership; committee chairs shall be confirmed by a motion and vote at a Council meeting. The committee chairs may solicit committee participation from any Council member. Committees shall have at least two members. If a vacancy occurs, the committee chair shall recruit and nominate a new member, subject to confirmation by the Executive Board. Council officers and members may chair or serve on multiple committees.
The duties of the standing committees shall be such as are implied by the respective titles and as specified by these bylaws:
- The Staff Advocacy and Mentoring Committee shall provide a group of trained advisors/mediators who are able to give confidential information, direction, or assistance with regard to the classified personnel system and/or Metro State policies and procedures to the faculty, staff, and administration. This committee shall also provide a group of trained peer advocates to provide confidential resources and support employees with issues relative to the work environment. This committee shall monitor and report on legislative activity related to the state personnel system and state employment. This committee shall also assist in relationships with co-workers, supervisors or others or whenever there is a need to address policies, procedures, or personnel actions that may adversely affect a classified staff employee either personally or professionally. Support may include serving as the staff member’s representative in disciplinary hearings, but the advocacy committee reserves the right to refuse to serve in this capacity, especially if legal representation would be more appropriate.
- The Constitution and Bylaws Committee shall monitor the adherence to the bylaws and conduct amendment procedures. The Committee shall maintain the historical records of the constitution and bylaws. They shall distribute a link to the current constitution and bylaws to all classified employees each year by September 1. Upon ratification of an amendment to the constitution and bylaws, a link to the revised version shall be distributed to all classified employees within one month.
- The Professional Development Committee shall address and inform employees of issues relating to personal and work-related professional development opportunities. The committee shall create, develop, and maintain resources for professional development opportunities available for classified employees.
- The Scholarship Committee shall develop and monitor criteria and procedures for awarding scholarship grants, announce deadlines, criteria, and procedures for application, and will determine award recipients. Applicants and immediate family members of applicants may not serve on the committee in the semester of application. Proceedings of the Scholarship Committee shall be confidential except the names of awardees.
- The Social Events Committee shall plan, organize, and preside over social activities.
- The Ways and Means Committee shall plan, organize, and preside over all fundraisers and charitable activities. The Treasurer of the Council shall chair this committee.
- The Elections Committee shall be responsible for the preparation, distribution, and tabulation of electronic ballots for all elections. The members of the Elections Committee may not make nominations or seek election to an office for the subsequent term. The Elections Committee will put forth a call for nominations in April. All candidates for office must be formally nominated. In May, an electronic election ballot will be prepared based on nominations received in April. Each member is entitled to one vote. In addition to the election of officers, the Elections Committee shall be responsible for the tabulation of votes on major issues put before the membership of the Council. Nominations, votes and business transacted at meetings of the Elections Committee shall be confidential with the exception of nominations to be listed on the ballots and the results of votes.
- The Classified Perspectives Committee exists to inform the Executive Board of the Council of issues facing classified staff members in various areas of the College. At a minimum it should have distributed representation from each of the divisions or major work units of the college. Proceedings of the Classified Perspectives Committee shall be deemed to be confidential.
The President shall recruit and nominate (subject to confirmation by the Executive Board) classified staff representatives to College-wide committees as requested by the administration, and shall actively work to ensure that the classified staff is represented in major College initiatives. College-wide representatives may also be members of the Executive Board.
Regular meetings shall be held monthly unless otherwise ordered by the Executive Board. Members shall be notified of the dates of Council meetings via E-mail at the beginning of each semester, or at least one week prior to the date of a rescheduled meeting. Meetings shall be held on campus during normal business hours.
Special meetings may be called by the Council President or by request to the President by at least six members. The call for any special meeting must state the business to be transacted and no other business shall be transacted except that stated in the call.
At least two officers and five members shall constitute a quorum to meet and conduct business. Votes on major issues shall be referred to the Council as a whole by the Elections Committee using the established electronic process for the tabulation of votes. Major issues that need to be referred to the whole include new initiatives, resolutions, replacement of officers, the scheduling of official events, the confirmation of committee chairs, and any purchase or distribution of funds involving more than 10% of the Council’s budget.
Any proposal to amend the Classified Staff Council Constitution and Bylaws must be submitted to the Executive Board in writing at least two weeks before a regular Council meeting. Proponents of this amendment shall present their proposal at a regular Council meeting. Upon approval by a majority vote of those in attendance at the Council meeting, the amendment (with a ballot included) will be distributed to all Classified Staff Council members within two weeks. The Elections Committee will administer the distribution and balloting procedure. A simple majority of returned ballots is required to ratify an amendment. Changes to the Constitution and Bylaws shall go into effect 30 days after ratification. If there are no amendments to the constitution and bylaws, said Constitution and Bylaws shall be affirmed by a vote of the members attending the July Council meeting on even-numbered years. Changes pursuant to a change to the name of the institution shall not be considered to be an amendment requiring ratification.
These amended Constitution and Bylaws of the Classified Staff Council of Metropolitan State College of Denver submitted to the Executive Board of the Council on May 1, 2012.
Submitted to the Classified Staff Council as a whole on 01-June-2012.
Result of ratification vote: 29 for 1 against; passed on 14-June-2012