This page is dedicated to the faculty/staff services provided by the Office of the Registrar. Please e-mail us at regquery@mscd.edu with your comments and suggestions on what additional services you need.

Faculty Services

Call for Class Schedule - Summer 2008
Call for Class Schedule - Fall 2008
Call for Class Schedule - Spring 2009
CAPP Reference Sheet
E-Grades
E-Rosters
FERPA
Forms
Grade Appeal Policy
Grade Policy and Procedures Manual
Schedule25 Partition Chart
Student Lists/Labels

Staff Services

Class Schedule Creation Documentation
CAPP Reference Sheet

E-Rosters

• Log on to MetroConnect at http://metroconnect.mscd.edu
• If you do not know your username and password you can Lookup Your MetroConnect Username / Initial Password by answering 3 simple questions.
• Click My Services/Registration tab
• Click Main Menu Icon
• Click Faculty & Advisors Menu
• Click Term Selection
• Click the Term you wish to access and click the Submit button
• Click Summary Class List (E-Rosters) – make sure you always select the correct term
• Click the Class you wish to print and click the Submit button
• Click the printer icon on the top menu bar
• Click CRN Selection at the bottom of the page to select another class
• Repeat for each of your classes throughout the semester, whenever you want an updated class roster

• Use “Return to Previous” to go backwards. Do not use your browser’s Back Button.
• Use “Select CRN” at the bottom of the Summary Class List (E-Rosters) to access another one of your class lists.
• Use “Enter CRN” at the bottom of the Summary Class List (E-Rosters) to access/print any class for the semester. THIS FEATURE ALLOWS A DEPARTMENT CHAIR TO PRINT A CLASS ROSTER WHEN NO FACULTY MEMBER HAS BEEN ASSIGNED TO THE CLASS IN BANNER. THE FEATURE WILL NOT BE AVAILABLE DURING THE GRADE SUBMISSION PERIOD.

Advanced E-Roster Features

• Click the name of a student and access the student’s address and phone number
• Click the title of the course and view a list of all sections with the same title for the semester
• On the Faculty & Advisors Menu click Detail Class List for class enrollment/wait list enrollment and detailed academic information for each student in your class.
  E-ROSTERS ARE FOR THE USE OF FACULTY ONLY AND ARE TO BE TREATED AS CONFIDENTIAL. BECAUSE STUDENTS’ IDENTIFICATION NUMBERS APPEAR ON THESE LISTS, THEY ARE SUBJECT TO THE FEDERAL EDUCATION RIGHTS AND PRIVACY ACT (FERPA).
  

E-Grades

• Log on to MetroConnect at http://metroconnect.mscd.edu
• If you do not know your username and password you can Lookup Your MetroConnect Username/ InitialPassword by answering 3 simple questions.
• Click My Services/Registration tab
• Click Main Menu Icon
• Click Faculty & Advisor Services Menu
• Click Term Selection
• Click the Term you wish to access and click the Submit button
• Click Final Grades (E-Grades) – for Spring 2008, E-grades will be available beginning April 30th
• E-Grades for all classes will remain open to the fall grading deadline of Thursday, May 22nd, 2008 at 12:00 noon, MDT.
• SPECIAL NOTE : Remember that when an instructor submits a grade, the grade will show on the CAPP report and Enrollment Verification, though the student’s GPA will NOT reflect the grade officially until Grades are “rolled” the afternoon of May 22nd. This is especially important to remember when advising students.
• Click the Class you wish to grade and click the Submit button
• Click the arrow in the Grade box for the student you wish to grade and Click the grade you wish to assign. Only the grades for the class and students that are allowed will appear.
• Click the Submit button at the bottom at least once every 30 minutes to save your entries. THIS IS EXTREMELY IMPORTANT OR ELSE YOU WILL LOSE YOUR ENTRIES AND HAVE TO START OVER! After you click the Submit button you will receive another 30 minutes. Check all grades before you click the Submit button. You MUST assign a grade or grade notation (I) for each student.
• To print a copy of your submitted grades, print the Summary Class List (E-Rosters) for each class by clicking the printer icon on the top menu bar ( you will use less paper than printing the Final Grade Worksheet (E-Grades)
• Click CRN Selection at the bottom of the page to select another class to grade
• The process for changing grades or assigning a letter grade for an original Incomplete ( I ) after Thursday, May 22nd, 2008 will remain the same as in the past – you must come to the Registrar’s Office and assign the grade

NAVIGATION HINTS

• Use “Return to Previous” to go backwards. Do not use your browser’s Back Button.
• Use “Select CRN” at the bottom of the Final Grade Worksheet (E-Grades) to access another class.

Advanced E-Grade Features

• Click the name of a student to access the student’s address and phone number
• Click the title of the course to view a list of all class sections with the same title for the semester

*Faculty who have UCD students in their class (es) registered through Pooled Registration will continue to receive a RED bubble grade sheet for entry of the UCD student grades only. Please complete these bubble sheets and submit to the Registrar’s Office, CN105, no later than Thursday, May 22nd, 2008 at 12:00 noon, MDT.

E-GRADES ARE FOR THE USE OF FACULTY ONLY AND ARE TO BE TREATED AS CONFIDENTIAL. BECAUSE STUDENT IDENTIFICATION NUMBERS APPEAR ON THESE LISTS, THEY ARE SUBJECT TO THE FEDERAL EDUCATION RIGHTS AND PRIVACY ACT (FERPA).

When a qualitative grade change is necessary, the change must be made in the Office of the Registrar, CN105. Grades may be changed on the basis of an error in evaluation, computation or transcription. Grades may NOT be changed on the basis of revised evaluation, a new examination, or additional work undertaken or completed after the final grade report is submitted to the Office of the Registrar. The instructor must make grade changes within the first seven weeks of the semester following completion of the class. Changes to spring semester grades may be made throughout the summer semester and through the seventh week of the fall semester. All grade changes must be made in the Office of the Registrar in the Official Grade Change Log, and signed and dated by the faculty member. Faculty members may be required to provide photo identification to the Office of the Registrar personnel prior to changing any grade.

Exceptions to the grade change policies and deadlines must be processed on the Metro State Grade Change Exception Form. This includes late grade changes, the lowering of an already reported grade, and a letter grade change to an “NC” or an “NC” change to a letter grade. This form is also required for any person not being the instructor of record filling in a grade (e.g., Chair, Dean). All signatures are required before the Grade Change Exception Form can be processed. Consult department chairs or Deans’ offices if questions arise about this procedure. Instructions for faculty are on the Grade Change Exception Form.

Departments and other college offices may request lists or labels of students in their programs. The Office of the Registrar provides this information on currently enrolled students after the Student Information Request Form is submitted. Please allow 2 weeks for filling these requests.