How to Create Accessible Tables
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Most screen readers used have the capability of reading tables. The order is linear: from top left cell to bottom right cell. For data tables it is important to identify the column and row header cells. You should also use the Table options provided in Word for inserting table, rows and columns. In order to create a simple accessible table, follow the instructions as well as the examples below:
| Step 1. |
Use the “Insert Table” feature in order to create a table: Click on the Insert tab |
Step 2. |
Select the Insert Table option:
Note: Simplify the table as much as possible. Try to avoid nesting tables (putting one table inside another) and merging or splitting cells. Instead, use a distinctive cell for each data entry. Avoid if possible the use of tabs, spaces, and dashes for improving the look of the table. |
| Step 3. |
After you click on the OK button your table will be displayed and the Design tab will be open:
Choose the desired option for you table. |
| Step 4. |
Take a look at the example table below and follow the next steps to make this table accessible:
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| Step 5. |
In order to identify the table header select the top row and click on the check mark where it says Header Row:
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| Step 6. |
Select the first row and check the box First Column:
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| Step 7. |
Select the entire table and right-click. Choose the Insert Caption option:
A caption window will appear. Select a caption for your table and after you choose the position of the caption which could be either above the table or below, click on the OK button:
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| Step 8. |
Your table should look similar to the example shown below:
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and select the Table drop-down menu:
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