Conduct a Shared Review Over a Server
1. Open the PDF you want to share
2. Under the Comment pane > under the Review section > click on Send for Shared Review
3. A wizard will open to walk you through the process
4. Under How do you want to collect comments from your reviewers? select Automatically collect comments on my own internal server
5. Click Next
6. Below Where would you like to internally host your shared review file? select one of the following:
- Network Folder- in the box below you will be asked to Browse for the network folder on your computer
- SharePoint workspace- you will be asked to enter the URL for the SharePoint server, when you have entered that click Get Workspaces to verify the location
- Web server folder- you will be asked to type the URL for the web server folder, Adobe will automatically verify the location
- When you have located your server, click Next
7. In the next window, under How do you want to distribute your shared review file? select one of the following:
- Send if automatically using Adobe Acrobat- select this if you have an email application such as Microsoft Outlook or Apple Mail set up on your computer
- Save a local copy and manually send it later- select this option if you want to save a copy and send it using a web browser based email
8. Under How do you want the shared review file to appear when it is sent? choose to have the file appear as an attachment in the message
9. Click Next
10. In the next window you are asked to type a name for this server profile, so next time when the wizard first open you can select this profile and skip all the previous configuration settings
11. Click Next
12. In the final window do the following:
- Next to To… enter in the email addresses of the recipients, or click on the To… button to open your address book
- The Subject and Message areas have already been filled out, however you can add to or change the default message
- Click on Review Deadline to set a deadline for when the review must be completed. After that date the reviewers will no longer be able to make comments
13. When you are finished click Send
14. The PDF has been saved in a new file, with the original file name and a _review added at the end. This way you can close and open the file from your computer as you are working on it with the reviewers, and you will not loose any of the comments
15. Now anyone who opens the PDF, either the reviewers through the email you sent them, or yourself, will see a yellow ribbon across the top of the PDF asking the user to add and publish comments to the PDF
- When you first open the PDF you can click Check for New Comments to check if anyone has added comments
- If a reviewer has added a comment a window will pop up letting you know that there were new comments added
- Click on Click here to accept to add the comments to your PDF
- The comments will be automatically added to your PDF
- After you have added comments click Publish Comments to make them available for the other reviewers to see
- You can reply to comments, and when you click Publish Comments all the reviewers will be able to see your reply
