Technology Training and Education

Export PDFs to Microsoft Office

Export PDFs to Microsoft Word

It is extremely simple to export Adobe PDFs to older .doc or the new .docx file formats for Microsoft Word

1.  Open the PDF that you wish to export

2.  Go to File > Save As… > Microsoft Word

  • Select Word Document to save the file as a .docx extension
  • Select Word 97-2003 Document to save as a .doc extension

3.  In the Save As window, do the following:

  • Select the location of the new Word file
  • Click Settings

4.  In the Save As RFT Settings window, do the following:

  • Under Layout Settings choose one of the following:

    • Retain Flowing Text - Text will remain editable in one continuous section that flows across the document, making it easier to add text.

    • Retain Page Layout - In order to retain the layout of the page the text will be placed in stationary boxes, which cannot be re-sized.

  • Under Comments Settings check the box next to Include Comments to have any comments added in the PDF appear in the text

  • Under Image Settings check the box next to Include Images to have any images in the PDF included in the exported file

  • Under OCR Settings check the box next to Run OCR if needed to apply Adobe’s Optical Character Recognition to convert characters to words that can be recognized for screen readers

  • Click OK when finished

5.  Click Save


6.  A status bar will appear at the bottom of the screen, when it goes away that means the file is ready

7.  The file can now be opened as a Microsoft Word Document


 

Export PDF to Microsoft Excel

If you have a table in a PDF, it is possible to export it into Excel so that each box is in an individual cell, rather than appearing as a picture of the table or string of text

 

Export PDF to Excel

1.  Open the PDF that you wish to export

2.  Go to File > Save As… > Spreadsheet > Microsoft Excel Workbook


3.  In the Save As window, select the location of the new Excel file

4.  Enter the name for the file

5.  Click Settings

  • Under OCR Settings check the box next to Run OCR if needed to apply Adobe’s Optical Character Recognition to convert characters to words that can be recognized for screen readers

  • Click OK when finished

6.  Click Save


7.  A status bar will appear at the bottom of the screen, when it goes away that means the file is ready

8.  The file can now be opened as a Microsoft Excel Spreadsheet


 

Export a Selection to Excel

1.  Open the PDF that contains the table you wish to export

2.  Using the Selection Tool, highlight the section you want to export

3.  Right click > choose Export Selection As…


4.  In the Save As window, do the following:

  • Select the location of the new Excel file
  • Enter the name for the file
  • Under Save As Type select Excel Workbook

  • Click Settings

    • Under OCR Settings check the box next to Run OCR if needed to apply Adobe’s Optical Character Recognition to convert characters to words that can be recognized for screen readers

    • Click OK when finished

  • Click Save

5.  A status bar will appear at the bottom of the screen, when it goes away that means the file is ready

6.  The file can now be opened as a Microsoft Excel Spreadsheet