Create envelopes

  • Click Mailing tab > go to Start Mail Merge group > click Start Mail Merge > choose Envelope…

    • NOTE: If you print a single envelope or a stack of envelopes, click Mailing tab > go to Create group > click Envelopes

  • In the Envelope Options dialog box, do the following:

    • Click Envelope Options tab > choose the envelope size, location of the delivery address as well as return address if desired

    • Click Printing Options tab > choose Feed method and Feed from options

 

Select recipients

  • Click Mailing tab > go to Start Mail Merge group > click Select Recipients > choose the desired secondary data source, for example Use Existing List…

  • In the Select Table dialog box, select the desired worksheet indicated with the “$” at the end of the name > click OK

 

Insert Address Block for Delivery address

  • Click Mailing tab > go to Write & Insert fields group > click Address Block

  • In the Insert Address Block dialog box, do the following:

    • Under Specify address elements section, select any of the following check box:

      • Insert recipient’s name in this format check box > select the desired recipient’s name format

      • Insert company name check box if necessary

      • Insert postal address check box

      • Format address according to the destination country/region check box

    • Under Preview section, preview the format of the address block

    • If necessary, click Match Fields… button to correct address elements from your mailing list

    • Click OK

  • Notice that Address Block has delimiters around it that are inserted not typed

  • Select the Address Block field code > click Home tab > go to Font group > click Dialog box Launcher arrow

  • In the Font dialog box, do the following:

    • Select Font tab

    • Under Effects section, select All caps check box

    • Click OK

  • Click Mailing tab > go to Preview Results group > click the next and previous record arrows to visually preview the merge results