Create labels

You can create labels through merging the records from the source into the group of labels.

  • Click Mailing tab > go to Start Mail Merge group > click Start Mail Merge > choose Labels…

    • NOTE: If you print a single label or the entire sheet of label with the same information, click Mailing tab > go to Create group > click Labels

  • In the Label Options dialog box, do the following:

    • Under Printer information section, select Page Printer

    • Under Label informationsection, do the following:

      • Select Label vendor from the drop down  menu

      • Select Product number

        • NOTE: You can find the label information on the manufacturer’s label box

    • If desired, click Details… to get general information about the selected product number

    • Click OK

 

 

Select data source

  • Click Mailing tab > go to Start Mail Merge group > click Select Recipients > choose the desired secondary data source, for example Use Existing List…

  • In the Select Data Source dialog box, select the desired data file > click Open

  • In the Select Table dialog box, select the desired worksheet indicated with the “$” at the end of the name > click OK

  • Click Mailing tab > go to Start Mail Merge group > click Edit Recipient List

  • In the Mail Merge Recipients dialog box, preview or refine recipient list if desired

 

 

Insert records in labels

  • Click Mailing tab > go to Write & Insert fields group > click Address Block

  • In the Insert Address Block dialog box, do the following:

    • Under Specify address elements section, select any of the following check box:

      • Insert recipient’s name in this format check box > select the desired recipient’s name format

      • Insert company name check box if necessary

      • Insert postal address check box

      • Format address according to the destination country/region check box

    • Under Preview section, preview the format of the address block

    • If necessary, click Match Fields… button to correct address elements from your mailing list

    • Click OK

  • Notice that Address Block has delimiters around it that are inserted not typed

  • Click Mailing tab > go to Preview Results group > click Review Results

  • Click Mailing tab > go to Write & Insert Fields group > click Update Labels

  • Word will insert the Address Blocks into the entire of the label sheet

  • Click Mailing tab > go to Preview Results group > click Review Results

 

Adjust spacing between records

  • Select the first label

  • Do one of the following:

    • Click Home tab > go to Paragraph group > click Line and Paragraph Spacing > select the desired spacing

    • Click Home tab > go to Styles group > click No Spacing

  • Click Mailing tab > go to Write & Insert Fields group > click Update Labels

  • Click Mailing tab > go to Preview Results group > click Review Results

 

 

Print labels

  • Load the label stacks in the printer

  • Click Mailing tab > go to Finish group > click Finish & Merge > choose one of the following options:

    • Edit Individual Documents… - merges records to labels and save a copy of it locally if you would like to print the list again in the future

    • Print Documents…- merges directly to the printer. This option is useful if you don’t need to keep a copy of your merged label

  • The Merge to Printer dialog box displays to allow you to set the desired settings in printing these labels

    • NOTE: If you select print a certain range of records, you use the label number not the page number to indicate the range