Insert and Format Charts

Insert Charts in slides

Create charts

  • Select a slide to place the chart

  • Do one of the following:

    • Go to Insert tab > Illustrations group > click on Chart

    • Click on the Insert Chart icon in the placeholder

  • In the Insert Chart dialog box, do the following:

    • Select the desired type of chart

    • Click OK button

  • In sample Excel spreadsheet, do the following:

    • Enter the data in the spreadsheet

    • Close the sample Excel spreadsheet

  • The chart with new data is inserted in the slide

Paste charts from Excel

  • Open the Excel workbook, select the chart to insert to the PowerPoint slide and do one of the following:

    • Press CTRL + C

    • Go to Home tab > Clipboard group > click Copy

  • In the PowerPoint slide, do the following:

    • Select the slide to place the Excel chart

    • Do one of the following:

      • Press CTRL + V

      • Go to Home tab > Clipboard group > click on Paste

    • Click on  the Paste Options icon at the bottom left corner of the chart > select a desired paste option

      • Use Destination Theme & Embed Workbook – use the theme of the Excel workbook and insert the Excel chart in the PowerPoint slide

      • Keep Source Formatting & Embed Workbook – only keep the formatting of the Excel chart, insert the Excel chart in the PowerPoint slide, and apply the current theme of the presentation in the Excel chart

      • Use Destination Theme & Link Workbook – use the theme of the Excel workbook and link the chart back to the original Excel spreadsheet without including it

      • Keep Source Formatting & Link Workbook – only keep the formatting of the Excel chart, link the chart back to the original Excel spreadsheet without including it, and apply the current presentation theme in the chart

      • Picture – take snapshot of the chart in Excel workbook and paste as a picture in the PowerPoint slide to easily format by using options under Picture Tools Format tab on the Ribbon when clicking on the table picture

 

Format the chart

  • Select the chart
  • Go to Chart Tools tab > choose formatting options