Insert and Format table

Insert Tables in slides

Create a table

  • Select a slide to insert a table

  • Do one of the following:

    • Go to Insert tab > Tables group > click the Table down arrow > do one of the following:

      • Select the table size

      • Click Insert Table… 

    • Click on the Insert Table icon in the placeholder

  • In the Insert Table dialog box, do the following:

    • In the Number of columns text box, enter the number of columns

    • In the Number of rows text box, enter the number of rows

    • Click OK button

  • Enter the information into the table before format it

Paste tables from Excel

It is easy to transfer data typed in Excel to PowerPoint by using copy and paste process improved with a new feature for PowerPoint 2010 called Paste Preview

  • Open the Excel workbook, select the table to insert to the PowerPoint slide and do one of the following:

    • Press CTRL + C

    • Go to Home tab > Clipboard group > click Copy

  • In the PowerPoint slide, do the following:

    • Select the slide to place the Excel table

    • Go to Home tab > Clipboard group > click the Paste down arrow > select a desired paste option

      • Use Destination Style – convert the table in Excel Table Style to PowerPoint Table Style and all the formatting settings of Excel Table Style will be replaced with PowerPoint Table formatting settings

      • Formatting – create a PowerPoint Table style but keep it looking similar to the formatting setting of Excel Table Style as much as possible

      • Embed – insert an Excel spreadsheet into the PowerPoint presentation and all the data in the table linked to the original Excel Table in the workbook. There are two considerations when using this paste option:

        • The implications of the file size - making the PowerPoint file quite a bit larger

        • The potential security risk – if anyone makes changes in the table in PowerPoint file, they will have a full access to all the information contained inside the original Excel workbook

      • Picture – paste the Excel Table as a picture to easily format by using options under Picture Tools Format tab on the Ribbon when clicking on the table picture

      • Keep Text Only – convert the information on the Excel Table into bullets without any formatting settings



Format tables

Add additional rows or columns into the existing table

  • In the table, right click on the cell where needed to be inserted an additional row or column

  • Point to Insert

  • Select a desired option from the shortcut menu

Apply Table Style

  • Click anywhere in the table

  • Go Table Tools tab > Design tab > Table Styles group > click the down arrow at the Table Style Gallery > choose a desired style to apply to the table

  • The colors of the Table Style are come from the color set of the current theme using

Customize the Table Style Options

  • Click anywhere in the table
  • Go Table Tools tab > Design tab > Table Style Options group > click on options box to turn on/off style options

Customize Shading, Borders and Effects applied to a table

  • Click anywhere in the table
  • Go Table Tools tab > Design tab > Table Styles group > click the down arrow next to Shading, Borders or Effects
  • Choose a desired selection to apply to the table

Align the text in the table

  • Select the cell or entire of the table to align the text
  • Go Table Tools tab > Layout tab > Alignment group > choose a desired alignment to apply to the text

Adjust the height of the table

  • Select the entire table by clicking the table boundary
  • Grab and drag the bottom of the table to adjust the same height amount to rows