Use Styles

Enhance document with Styles

Understand Styles in document

  • A Style is a set of format settings included: Fonts, Font Size, Styles, Bold, or Italics, Underline, Text Effects, Numbering, Alignment....

  • Using Styles helps to build the structure format for the document to create a the table of contents for the document

  • Style sets can be switched from one set to another and automatically reformat the document

Apply a style for the text or paragraph

  • Select the text or paragraph to apply a style

  • Go to Home tab > Styles group > click the down arrow and select an appropriate style from the Styles Gallery

Change the default Style set

  • Go to Home tab > Styles group > click the Change Styles down arrow > point to Style set

  • Select a desired style set

Use Navigation pane with Styles

  • The well-formatted document used Styles has two new capabilities to the Navigation Pane

    • The Browse by headings tab will have some contents that allow to see the text in context, pages, and sections


    • The ability to rearrange the document structure by simply grabbing the section, dragging it and moving an entire Section

  • To enable the Navigation pane in the document with style format, go to View tab > Show group> select Navigation Pane box

  • To rearrange sections in the document, click and drag any headings in the Navigation pane list

 

Design a table of contents with Style

Microsoft Word 2010 recognizes the structures of the document by Heading 1 and Heading 2 to create a table of contents

Create and design a table of content with Style

  • In the well-formatted document using Style, point the mouse to the break page of the document

  • Go to References tab > Table of Contents group > click the Table and of Contents down arrow > select an appropriate style of the table

Adjust number of level appeared in table of contents

  • Go to References tab > Table of Contents group > click the Table and of Contents down arrow > click Insert Table of Contents

  • In the Table of Contents dialog box,  under General section, adjust number of level appear in Show levels box > click OK button

Update table of contents

After making any changes in the document, do the following to update the table of contents

  • Go to the first page of the table of contents

  • Do one of the following:

    • Click anywhere in the table of contents > click Update Table  tab

    • Go to References tab > Table of Contents group > click Update Table

  • In the Update Table of Contents dialog box, select Update entire table option > click OK button

Use table of contents to navigate within documents

It’s easy to go to the particular heading in the document from Table of Contents

  • Hold CTRL key

  • Point to its page number and click

 

Restrict formatting to a selection of Styles

Restricting other users applying formatting on the document allows to reduce the time spend to reformat manual formatting on the document

Set restrict formatting to protect the document

  • Go to Review tab > Protect group > click on Restrict Editing

  • In the Restrict Formatting and Editing pane, under Formatting restrictions section, select Limit formatting to the selection of styles check box > click on Settings… link

  • In the Formatting Restriction dialog box, do the following:

    • Click on Recommendation Minimum button which allows other users to:

      • Indent

      • Apply Captions, Footnotes and Endnotes, Headings and some HTML

      • Indexes

    • Click OK

    • Click Yes

  • In the Restrict Formatting and Editing pane, under Start enforcement section, click on Yes, Start Enforcing Protection button

  • In the Start Enforcing Protection dialog box, do the following:

    • If desired, create the password (optional) to secure the document formatting not document content

    • Click OK