Create Envelopes

1. Open a blank Word document

2. In the Mail Merge Manager > under step 1. Select document Type > click Create New > select Envelopes…


3. This will open the Envelope window:

  • Under delivery address click on Position

    • In the window that opens you can change the positioning of the address block
    • Click Ok when you are done

  • Back in the Envelope window, under Return address:
    • Check the box next to Use my address if you want to use your address for the return label
    • Check the box next to Omit if you do not want to include a return address

    • Click on Position to change the position of the return address
  • Click on Page Setup… to set the envelope size

  • Click on Custom… to choose the Feed Method


  • When you are done click OK

NOTE: If you insert a mailing address in the Delivery address box, Word will only generate that one envelope. However, if you want to merge the formatting with a list of recipients, leave this box empty.

4. The document will format to the size and shape of an envelope

5. Under step 2. Select Recipients List select what data source you want to connect to (see Choose or Create a Data Source for more information)

6. There is a box in the document that says Drag fields into this box or type text. Under step 3 insert Placeholders, drag the placeholders for the address into the box

NOTE: make sure to insert spaces between any placeholders on the same line

7. For step 5 Preview Results, click the View Merged Data button to preview the addresses, making sure all the formatting and spacing is correct

8. When you are finished go to step 6. Complete Merge and click on either:

  • Merge to Printer button – merges directly to the printer. This option works if you have a printer with an envelope feed
  • Merge to New Document button – merges to a file that can be examined and printed at a later time. This option is useful you do not have a printer with an envelope feed and you need to print the envelopes one at a time as you manually feed them into the printer

9. If you choose Print Documents… option, the Merge to Printer dialog box will appear, allowing you to set the desired print settings