Add Contacts

In Outlook 2011, contact information can be added with as much or as little detail as desired, because Outlook allows users to go back and add additional contact information again later if needed

 

Add a New Contact

1.   Click on the Contacts icon on the View Switcher

2.   Do one of the following:

  • From the Ribbon, go to Home tab > click on New > select Contact
  • From the Menu Bar, click on the File menu > New > click on Contact

3.   In the blank Contact form, do the following:

  • Under the General tab, enter the contact information
  • Use the Organization and Details tabs if your company uses directory services to organize employees
  • The Certificates tab contains that persons’ encryption keys
  • If necessary, enter any additional information in the Notes field

 

Add a Picture to the Contact Information

1.   On the Contact form, double click on the Picture icon

 

 

2.   Locate the picture to add to the contact

  • Edit the picture size

 

Categorize the Contact

1.   In the Contact form, from the Ribbon, select Contact tab > click on Categorize

2.   Select a desired category color

 

 

Communicate with the Person

1.   In the Contact form, from the Ribbon, select Contact tab

2.   Select a desired communication channel in the group such as E-mail, Meeting or IM

 

 

Save a Contact

1.   In the Contact form, from the Ribbon, select Contact tab

2.   Click Save & Close