Configure Email Accounts

Outlook requires you to configure an e-mail account when starting it up for the first time. There are three types of e-mail accounts that Outlook supports:

1.   IMAP accounts

  • Yahoo, Google, Hotmail, and AOL e-mail accounts
  • Have access to mail folder on the mail server, store and process mail without downloading it to the local computer

2.   Microsoft Exchange Server accounts

  • A collaborative communications server used by many organizations

3.   POP accounts

  • The leading e-mail account type on the Internet
  • E-mail messages are downloaded to the local computer and then usually deleted from the mail server

 

Set up IMAP/ Microsoft Exchange Server Accounts

1.   From the Menu Bar, go to Tools menu > Accounts…


 2.   In the Account dialog box, at the bottom of the window, click Add button > choose E-mail…

 

3.   Under Enter your account information section, do the following:

  • In E-mail Address textbox, enter e-mail address
  • In Password textbox, enter e-mail password
  • If you deselect Configure automatically check box, the window will drop down and allow you to manually configure the server settings
  • Click Add Account button

4.   Repeat the all the steps to configure other new accounts

5.   Once the accounts have been added, in the Accounts dialog box,  you can change various settings

  • In Account description textbox, you can change how you want the account to be called. For example: instead of simply Gmail, you can change it to your specific e-mail address

  • In Full name textbox, enter your name

  • Click on Advanced…button to setup advance feature

    • Under the Server tab,  you can change server settings if necessary
    • Under Folders tab, you have the options to set up Sent, Drafts, Junk, and Trash folders

 

    • Under the Security tab, you can set settings for digital signing and encryption

 

Set up POP Account

1.   A POP e-mail is normally associated with a Web site or Internet Service Provider (ISP), such as Comcast or AT&T     

2.   Contact the ISP or Web hosting company to find out what information as well as requirements are needed to configure a POP account to Outlook

  • Incoming mail server address
  • Outgoing mail server (STMP) address

3.   To set up a POP e-mail account, do the following:

  • From the Menu Bar, go to Tools menu > Accounts…
  • In the Account dialog box, at the bottom of the window, click Add button > choose E-mail…
    

4.   Under Enter your account information section, do the following:

  • In E-mail Addresstextbox, enter e-mail address
    • NOTE   Outlook may not recognize the account server, if not the window will automatically drop down more settings to configure the account
  • In Password textbox, enter e-mail password
  • In the User name textbox, enter either only the user’s first name and last name or a full e-mail address, which depends on the ISP or Web hosting company
  • Click the Type list down arrow > select POP
  • In Incoming server and Outgoing  server textbox, type in the incoming mail server and outgoing server information provided by your Web hosting company
  • Click Add Account button

5.   Once the accounts has been added, under the Accounts dialog box,  you can change various settings, this will change depending on whether you have an Exchange or IMAP account

  • In Full name textbox, enter your name
  • If required, click on More Options… button to authenticate the account

6.   For more options click on Advanced…

  • Under the Servertab, select any of the following options:
    • Select Leave a copy of each message on the server check box
      • If you leave this box un-checked messages will be deleted from the server and will not be able to be accessed from another location besides Outlook
      • If you check the box, you will be allowed to access the menu options for when the copies should be deleted from the server

    • Select Download headers only  check box to show you who the e-mail is from, and the Subject line, but Outlook will not open the body message until you tell it to
  • Under the Security tab, you can set settings for digital signing and encryption