Flag and Categorize Messages

Flag Messages

Flag an E-mail Message

Do one of the following:

1.   From the Ribbon, go to Home tab > click on Follow Up > select on a desired follow-up option from the list

 

2.   In the Item Pane, right click on the e-mail message > point to Follow Up > select a desired Follow Up option from the shortcut menu

 

3.   Click on the flag icon that appears on the right side of the e-mail message 

 

 

Mark complete flagged items

1.   Click on the flag icon that appears on the right side of the e-mail message

2.   A green check mark will appear

 

Categorize Messages

Outlook has a number of ways of organizing e-mail that will ensure that no messages get left behind.



Categorize an Incoming E-mail

1.   Select an e-mail message in the Item Pane

2.   Do one of the following:

  • From the Ribbon, go to Home tab > click on Categorize > select a desired category

  • Right click on the e-mail message in the Item Pane > point to Categorize>select a desired category from the shortcut menu

 

Rename a Category 

1.   From the Ribbon, go to Home tab > click the Categorize list down arrow > choose Edit Categories… from the shortcut menu

 

2. In the Categories dialog box, under Name field, double click on a category name to rename

 

 

Place an E-mail Message into Two or More Categories

1.   In the Item Pane, select a desired e-mail

2.   From the Ribbon, go to Home tab > click on the Categorize button > select one or more categories