Work with Tables

Work with Tables

Add a Table to a Slide

1.   Create a new slide to insert a table

2.   Do one of the following:

• Click on the Insert Table icon inside the placeholder > number of columns and rows in the Insert Table dialog box > click OK button

• From the Ribbon, click Tables tab > Table Options > click New button > move the mouse pointer across and down to the desired number of columns and rows > click the mouse

3.   Enter the information into the table before formatting it and use the TAB key or arrow keys on the keyboard to navigate within the table

 

Insert Additional Rows or Columns into the Existing Table

Do any of the following options:

1.   Press CONTROL + click on the cell above where you want to insert an additional row or column on the table > Insert > click on a desired option from the shortcut menu

2.   Press the TAB key until you reach the last cell in the table and press TAB key again to add a new row

 

Edit and Format Tables

Apply a Table Style

1.   Click any cell in the table

2.   From the Ribbon, click Tables tab > Table Styles > move the mouse pointer to hover over any thumbnails in the  Table Style Gallery and click the   button to expand the gallery > click a desired style to apply to the table

3.   The colors of the  table styles in the gallery  are come from the color set of the current theme applied in the presentation

 

Customize Background Color of a Particular Group of Cells

1.   Select the range of cells you want to customize

2.   From the Ribbon, click Tables tab > Table Styles > click down arrows next to Fill > choose Fill Effect

3.   In the Format Table dialog box, select Fill

• Use formatting options under Solid, Gradient, Picture or Texture or Pattern tab to apply to the selected cells
• Click OK button

4.   Click off the slide to see the end result

 

Apply Effects to a Table

1.   Click any cell in the table

2.   From the Ribbon, click Tables tab > Table Styles > click down arrows next to Effects > Shadow > choose a desired shadow style

3.   Click off the slide to the end result

 

Apply Additional Formatting Options to a Table

1.   Select any cells in the table

2.   From the Ribbon, click Table Layout tab > use the formatting control tools to add or remove rows/columns, format cells, align text in the table 

 

Paste a Table From Excel

It is easy to transfer data typed in Excel to PowerPoint by using copy and paste process improved with a new feature for PowerPoint 2011 called Paste Special

1.   Select a slide you want to paste the Excel table

2.   Open the Excel workbook, select the table you want to copy to the presentation and press command + C (⌘C)

3.   Go back to the selected presentation slide, place the cursor into the content placeholder

4.   From the Menu Bar, click Edit > choose Paste Special

5.   In the Paste Special dialog box, under Paste As. select one of the following paste options:

• Microsoft Excel Worksheet Object – paste the Excel Table as the object and you will be able to edit that content in Microsoft Excel by double clicking the table
• Picture – paste the Excel Table as an image which can be easily formatted as a shape, but you will not be able to change the content
• PDF
• Formatted Text (RTF) – any formatting applied in Excel will also be applied to the table inserted in PowerPoint slide
• Unformatted Text – get plain old text and you can format it with other formatting styles

6.   Click OK 

7.   Click off the slide to see the end result