Revise Document

Check Spelling and Grammar Errors

1.   All Microsoft Office 2011 programs come with the ability to check the spelling and grammar

2.   To use spelling and grammar check in Word 2011, do one of the following:

  • From the Menu Bar, go to Tools menu > click on  Spelling & Grammar

  • Press F7 on the keyboard
  • Click on the Proofing icon with the red X to correct errors one-by-one

  • Right-click the misspelled word to see suggested corrections

  • Right-click the mistake to see more options

 

Use Reference Tools

Look up a Synonym in the Thesaurus 

Word 2011 for Mac has a built-in thesaurus to help you avoid repeating words throughout the document

1.   In the document, double click the word to find a synonym  

2.   Do one of the following:

  • From the Menu Bar, click Tools > choose Thesaurus 

  • From the Toolbar, click Toolbox button

  • Right click or hold down CONTROL + click on the word > Synonyms > click Thesaurus…

3.   In the Reference Tools dialog box, make sure the word you want to find a synonym is typed in the Search box and the Thesaurus Panel open. Do the following:

  • Under Meanings box, select a meaning for the word
  • Under Synonyms box, select a desired synonym to replace to
  • Click Insert

  • You can also access the Thesaurus  by right-clicking on a word > Synonyms and select an appropriate word to replace the repeating word

Translate Text from Another Language

1.   In the document, double click the word that you want to translate 

2.   Do one of the following:

  • From the Toolbar, click Toolbox button

  • Right click or hold down CONTROL + click on the word > choose Translate

3.   In the Reference Tools dialog box, make sure the word you want to translate is typed in the Search box, and the Translation Panel is open. Do the following:

  • Click the From list down arrow > select the language that the text is currently in
  • Click the To list down arrow > select the language that you want the text to be translated to


Look up a Definition in the Dictionary

1.   Double click the word you want to define

2.   Do one of the following:

  • From the Menu Bar, click Tools > choose Definition…
  • From the Toolbar, click Toolbox button

  • Right click or hold down CONTROL + click on the word > Look Up > click Definition

3.   In the Reference Tools dialog box, make sure the word you want to define is in the Search box and the Dictionary Panel open. Do the following:

  • Click the list down arrow > select the dictionary you want to look up its definition (English is selected by default)
  • The definition will display in the below box