Share Documents

Email Documents

1.   From the Menu Bar, go to File menu > click Share > select a desired email option from the drop down list

  • E-mail as Attachment - opens an e-mail message with a copy of the file in its original file format attached.(editable version)
  • E-mail as HTML- takes the contents of a message and pastes it in the body of the message using HTML formatting (only works if you have an account set up with Outlook or Apple Mail)
  • E-mail as Link- sends a link to the document (only works if the document that you are working on is located on Windows Live SkyDrive or SharePoint)

2.   Enter the recipient(s) > edit the subject line and message body as necessary > click Send

 

Use Word on the Web

  • With the release of Office 2010, Microsoft also released Office for the Web, which is a Web version of Excel, PowerPoint, OneNote and Word

  • If documents are stored in SharePoint or on a Window SkyDrive, Office for the Web will open, view, edit and save those documents and create new documents on any computer connected to the Internet, even if it doesn’t have the latest version of Microsoft Word

 

Save and Open a Document to a Windows SkyDrive

1.   To save a document onto Windows SkyDrive, from the Menu Bar, go to File menu > click Share > click Save to SkyDrive…, and then sign up/in Windows Live account (Hotmail/Messenger/Xbox LIVE account) to save the document  

2.   To open a document from Windows SkyDrive, go to www.SkyDrive.com  > sign in Windows Live account (Hotmail/Messenger/Xbox LIVE account)  to open the document on the website

 

Save a Document to SharePoint

  • SharePointcreates a corporate website with discussion, file libraries, calendars, to-do lists, tasks, the things that users can all collaborate on
    • Check Out feature on SharePoint makes sure that two people aren’t making changes to the same file at the same time
    • Check In feature on SharePoint allows other users know what has been changed when the file was checked out

1.   To save a document on SharePoint, from the Menu Bar, go to File menu > click Share > click Save to SharePoint…