Bylaws

Metropolitan State College of Denver
Council of Administrators By-Laws

I.     Definitions-Council 
The MSCD Council of Administrators is the employee group referred to as “Administrator” in the Metropolitan State College of Denver Handbook for Professional Personnel.  The MSCD Council of Administrators membership will be composed of professional personnel defined as “Administrators” by the Board of Trustees.  All MSCD administrators and professional personnel are considered members and as such have the right to participate in all Council related meetings and to vote in the meetings of the MSCD Council of Administrators.

II.      Purpose and Responsibilities
The purpose of the MSCD Council of Administrators shall be to provide a forum through which the concerns of Administrators will be addressed in an organized and responsible manner.  The areas of responsibilities of this Council shall include, but not be limited to, advocacy in the following areas:

1) participation as an integral part of the College's Policy Change Procedures;
2) institutional priorities;
3) organizational structure;
4) employee rights, privileges, and welfare;
5) performance evaluation;
6) grievances;
7) professional development;
8) salary improvement plans.

The Steering Committee of the Council of Administrators will work to keep open lines of communication within the college community and specifically with the Faculty Senate, the Classified Council, and the President in order to support the overall mission of the college.

III.      Structure of the Steering Committee

The MSCD Council of Administrators shall be coordinated by a Steering Committee made up of an Executive Committee as well as Representatives from the various institutional reporting lines.  The entire Steering Committee will consist of not less than nine members.  The Executive Committee of the Steering Committee shall be comprised of a Chair, Vice-Chair, Secretary, and the Past-Chair.  The Chair, Vice-Chair, and Secretary will be nominated from the ranks of the Administrators and elected by a majority of those voting from the Council's membership on an annual basis.  The Chair from the previous year will serve on the Executive Committee for one year after completion of his/her term as Chair.  The Executive committee will solicit five to seven Representatives from diverse institutional reporting lines: Student Services, Academic Affairs, Institutional Advancement, Administration and Finance, and Information Technology.  The representatives will serve for two years.

The Steering Committee can, at its discretion, set an attendance policy each year.  If a Representative is having difficulty with meeting the attendance policy, the Chair (in consultation with the Steering Committee) can request that the Representative step down from his/her position.  In the event that a member of the Steering Committee cannot complete his or her term, the individual should notify the Chair in writing.  The Chair, with Steering Committee approval, will work through the appropriate vice president to appoint another Administrator to complete the term for that individual. 

VOTING RIGHTS
Steering Committee business that involves a major decision by vote will only be conducted with a quorum of no less than fifty percent of the active members present in the meeting.  If there is not a quorum at the meeting, the Steering Committee has the option to conduct the vote via email.  All administrators are welcome and encouraged to attend Steering Committee meetings and have a right to vote at those meetings.  The entire membership of the Council will receive notification via email of the meeting time for any issue that requires a vote.

ELECTIONS
Elections for the Executive Committee (Chair, Vice-Chair, Secretary) will be held in late Spring or early Summer of each year.  The Past Chair or his/her Designee (with the assistance of a nominating committee) will put together a slate of officers and send ballots to the entire Council of Administrators.  The Executive Committee will serve from the time of the completed election to the completion of the next election.  The Representatives will serve two-year terms from the time of appointment.  In order to provide continuity on the Steering Committee, representative terms will be staggered.

ELIGIBILITY
Any Council member who has actively served six months or more as an area representative or officer of the Council is eligible to run for an executive committee position (Chair, Vice-Chair, Secretary).   All administrators of the College are eligible for service as an area representative.

MEETINGS
The Steering Committee will hold regular meetings during the academic year and as necessary during the summer.  Minutes from the meetings and announcements of future meetings will be distributed via email to all administrative personnel.  The entire Council membership is encouraged to attend Steering Committee meetings.  The Council will hold at least one annual meeting for the entire membership.  In addition, the Executive Committee will meet on a regular basis with the President of the College and every effort will be made to have an Officer or Representative attend meetings of the Board of Trustees.

PRESIDENT'S CABINET
The Chair of the Steering Committee will serve as the Council representative on the President’s Cabinet.  In the event that the chair cannot attend a Cabinet meeting, the vice chair will attend in their place.

GRIEVANCE PROCEDURE
The Council will participate in the Grievance Process of the college as designated by the Handbook for Professional Personnel.