Council of Administrators - Minutes

Monday, November 5, 2007
WC133

Present: Megan Euler*, Dianne Harrison Miller*, Mary Lou Van Voorhis, Yvonne Flood, Denise Beahm Schuette, Tara Tull, Katherine Goldberg, Julie Mancuso, Donnita Wong, Russell Reynolds, Maureen Johnson

Absent: Richard Jividen, Ellen Boswell, Alton Clark, Larry Worster, *Guest

1. Minutes from the October 8 and 22 meetings were read and approved with corrections.

2. Open meeting for administrators scheduled with President Jordan on November 30, 2007 at 2pm. Discussion of questions and agenda for that meeting include:

1. Tying the budget in with Strategic Plan
2. Domestic partnerships
3. Salaries and Equity Study: Will COA be part of the process?
4. Professional Development e. HIS f. Communication and morale

3. If possible, COA will try to schedule a meeting on the 30th earlier in the day, perhaps at 11:00am with Natalie Lutes, VP Administration and Finance. Tara will investigate and let the Council know.

4. The HSI Committee (Hispanic Serving Institution) would like a meeting with the Steering Committee to make a presentation on December 3. Judy Bonaquisti-Diaz and Luis Torres will make the presentation. Approved by discussion.

5. Reaction to Judy Zewe’s presentation at last meeting on salary equity status: We will draft an email to her indicating that we (COA) need to be a part of this process. We have been under the impression that we would be an Advisory Committee to the Salary Equity Study. There is much inconsistency with job descriptions—some have been changed and some have not, mostly because of changes in the Vice Presidents in the past year. Yvonne volunteered to draft the email to Judy and to Natalie Lutes, and cc: to Pres. Jordan. Tara will send out the final draft of the email to all of us when it is finished.

Democratic National Convention: Email and At Metro are the official means of communication by the College to the College Community. There is a Tri-Institutional Committee but it has not addressed the.

1. There is a proposal that has been submitted to the Committee for supervisory approval for administrators who teach a class outside of the normal work day hours to receive compensation and/or release time.
2. Lee Combs, College Attorney, wants the language changed under “Visiting Lecturer” to reflect that this position will NOT be eligible for tenure. This is in process.

7. Pay for Performance: Tara Tull. There will be a full faculty vote on this controversial issue among three options, at present:

1. The Chairs will determine it for each faculty member in their department.
2. A College-wide Committee will determine it for all campus faculty
3. Combination of all Dept. Chairs and College-wide Committee will determine it for all faculty.

8. President’s Cabinet. Tara Tull.

1. Someone from AHEC will present the AHEC Master Plan to the Cabinet in January 2008.
2. Kathy McKay is putting together a protocol on the procedure for handling the death of a student, as a result of a student’s death on October 15.
3. The minutes of these Cabinet meetings will be placed on At Metro.
4. Strategic Plan. No report.
5. HSI: The Committee will visit COA on December 3, 2007.
6. There will also be an open campus meeting on the HSI initiative on November 30 in the morning.
7. Two proposals affecting students: (1) Late Registration Fee which might occur about two weeks before classes begin. Amount may be from $100-200 and will go to the College. (2) Enrollment Deposit to go toward the student’s tuition and encourage students to register early. Deadline for Fall Semester might be as early as July 28. This would be charged to any students who register after this date. These two proposals are only proposals at this point.
8. HomeComing will be moving to Fall from Spring.
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9. diversity initiatives for the Strategic Plan
10. focus groups
11. Communication on this campus at all levels
12. Domestic Partner Benefits
13. A possible campus climate survey
14. Awarding of posthumous degrees: If the student was in his/her last semester, then the degree can be awarded. If not, then we will award an honorary degree. There is no policy yet about this, however.
    
15. There is no protocol now for a death of a faculty or administrator.
    
16. HACU will be in Denver next year. Discussion: For hiring new faculty or administrators, we now use People/Admin. A concern was raised about communication at the College regarding the new procedure. Tara will seek further information.