Certain non-faculty employees may be eligible for additional compensation for performing duties outside the normal scope of their jobs under a new protocol that took effect Sept. 1.
“Eligibility for additional compensation is determined by employment status and the circumstances of the additional duties,” the protocol says.
Explaining the rationale behind the new protocol, Vicki Golich, provost and vice president for academic and student affairs, said there had been “quite a bit of confusion about who could get paid what for performing ‘extra duties’—duties not delineated in job descriptions or contracts.”
The protocol says University officers are not eligible for extra compensation for additional work or teaching. Staff members who are exempt from the state classified system “may be eligible for additional compensation in special circumstances” as determined by the appropriate vice president.
As for classified employees—those governed by the state classified system —“eligibility for additional compensation is determined based on duties performed outside the job description” subject to review by the University’s Human Resources department “on a position-by-position basis.”
Classified employees who are overtime-eligible will most often be compensated for performing “similar dues as assigned to their job description” with comp time at 1.5 times the hours worked over 40 in a week. Overtime-exempt classified employees “may be eligible for comp time at an hour-for-hour basis” if the appropriate vice president approves.
The policy also addresses temporary duty assignments and teaching for non-faculty employees.
· Temporary duty assignment: This provision covers an eligible employee who is assigned additional responsibility for performing duties outside of the normal assignment and that “are deemed to be at a higher level on an acting or interim basis for a minimum of 10 work days.” These employees may receive a temporary salary increase if approved by the appropriate vice president. “Normally, a temporary salary increase cannot go beyond 6 months,” the protocol says.
· Teaching for non-faculty employees: This covers classified employees and exempt staff who are eligible for additional compensation under “special circumstances.” They may be compensated for teaching courses outside their normal work schedules, if they receive the necessary approvals and complete the necessary forms. “Employees who are responsible for teaching courses as a normal part of their regularly assigned duties in their job descriptions are not eligible for extra duty pay for teaching those courses regardless of when course is taught,” the protocol says.
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