I. Introduction: Academic Freedom, Confidentiality and Privacy

Metropolitan State College of Denver endorses the principle of Academic Freedom, understood to mean freedom to discuss academic subjects fully, freedom to engage in research and to publish the results of research, and freedom to write or speak as citizens without fear of institutional censorship or discipline, provided individuals do not represent themselves as speaking for the College. Policies concerning Information Technology (IT) will be administered with full respect for the principle of Academic Freedom. 1

Further, the College understands the importance of securing the confidentiality of research data and other academic materials. In a networked electronic environment it is not within the means of the College to provide absolute assurances of confidentiality with respect to data stored on College equipment. However, the College offers employees training in how to protect against disclosure of electronically recorded information. Faculty members, particularly, are encouraged to seek training and advice from IT that will empower them to protect confidential information related to their academic work.

The Colorado Open Records Law designates most electronic documents created by state employees as public records accessible upon request. Major exceptions include student records (which are protected by federal law), personnel files, and research data. Only employees of the College who need access to confidential records to do their work can access these files. These employees are under a legal obligation not to disclose or use them for any other purpose.

A fuller discussion of Academic Freedom, confidentiality and privacy can be found in the new "Responsible Use Policy" and the e-mail Policy found in the IT Policies and Guidelines.

1: Trustee's Handbook for Professional Personnel, Section III.

Approved December 2001